Constitution and By-laws

Tasso, Toad, Camp and Blue Lakes Association

Name:

The name of the Association shall be the Tasso, Toad, Camp and Blue Lakes Association, hereinafter called the Association

Objects:

The objects of the Association shall be:

(a) to initiate and develop events, activities, plans and programs for the benefit of the area as a whole;

(b) to work with all interested groups and authorities to control and improve the environment of the area;

(d) to carry out its objects without purpose of gain for its members and to use any profits, donations or other accretions solely for the benefit of its objects.

By-laws of the Association:

Membership:

1. (a) Persons eligible for membership shall be owners or occupants of property on or near Tasso, Toad, Camp or Blue Lakes and family members;

(b) Members must also pay a one-time initiation fee at a rate to be set at an Annual General Meeting to become a member of the Association;

(c) To maintain membership in the Association, the yearly fee set at the Annual General Meeting shall be paid on or before the date of the next Annual General Meeting; and,

(d) A family membership is available to members of the Association at a rate set at an Annual General Meeting.

Directors:

2. (a) the affairs of the Association shall be managed by a Board of Directors numbering four, elected at the first Annual General Meeting for a term of one year;

(b) the Chair of the Board of Directors shall be the President of the Association and the other members shall be composed of the Vice-President, the Secretary and the Treasurer of the Association;

(d all elections to the Board shall be decided by a majority vote of the votes of those present at the Annual General Meeting;

(e) Any vacancy on the Board of Directors occurring during the year may be filled by a majority vote of the remaining members of the Board.

Meetings:

3. (a) A meeting shall be held each year at a place to be determined by the Board of Directors, between the first day of May and the last day of September;

(b) If a Special General Meeting is necessary, such meetings shall be sanctioned by the Board of Directors and notice of such a meeting shall be sent to all members at least 10 days prior to the date of such meeting;

(d) A quorum of any properly called meeting of the Board of Directors shall be two members;

(e) Other members of the Board of Directors (e.g. Lake Representatives) shall be elected at the Annual General Meeting;

The Chair of the Annual General Meeting shall ask for nominations from the floor. If one or more additional nominations are received and an election is necessary, such election shall be by a show of hands.

Voting:

4. All members in good standing present at the Annual or any Special General Meeting shall be entitled to one vote. Persons paying fees as “couples” or a family membership shall be entitled to one for each individual present.

Officers:

5. (a) The Officers of the Association shall be:

- A President

- A Vice-President

- A Secretary

- A Treasurer

(b) The officers shall be elected by members present at the Annual General meeting and shall hold office for one year;

(d) Any vacancy occurring in the panel of officers during the year may be filled by a majority vote of the remaining officers.

Representatives:

6. (a) At the Annual General Meeting representatives may be elected from each lake to be known as “Lake Representatives”;

(b) The duties of the “Lake Representatives”, if any, shall be to assist the Board of Directors and bring to the attention of the President and Vice-President anything of interest affecting the Lake area they represent;

Officer’s Duties:

7. (a) The President:

(i) Shall act as Chair at the Annual General Meeting and any properly called Special General Meeting of the Board of Directors. At all meetings of the Association, including the Directors, the Chair shall be entitled to one vote, but in addition, in the event of a tie, shall cast the deciding vote;

(ii) The President shall keep in touch with any committee appointed, on all of which he/she is an ex-officio member, and generally be conversant with the overall operations of the Association;

(b) The Vice-President:

(i) Shall act as a member of the Board of Directors and generally assist the president in the overall operation of the Association. In the absence of the President, the Vice-President shall act as the Chair of the Annual or Special General Meeting and meetings of the Board of Directors, and in the absence of the President, have power to call a meeting of the Board of Directors;

(i) Shall prepare and keep minutes of all meetings of the Association, including meetings of the Board of Directors;

(ii) Shall send notices to all members, at least ten (10) days prior to the date of the Annual or any Special General Meeting;

(iii) Shall be a member of the Board of Directors;

(d) The Treasurer:

(i) Shall receive and account for all funds of the Association and shall present an approved financial statement at every Annual General Meeting and at such other meetings as necessary;

(ii) The Treasurer shall be responsible for the collection of annual membership fees and may form a committee to assist;

(iii) Day-to-day costs of the operations of the Association may be paid by the Treasurer with approval and co-signature of the President;

(iv) Payment of funds for any special projects or donations shall not be made until approved by the President and Vice-President and reported at the Annual General Meeting;

Committees:

8. (a) Committees to supervise and arrange any special activities of the Association may be appointed at the Annual General meeting or at other times by the Board of Directors;

(b) Without limiting above, such committees may include:

- Water Quality Committee

- Regatta Committee(s)

- Annual General Meeting Committee

- Barbecue Committee

Bank Account and Signing Officers:

9. An account shall be carried with a Canadian Chartered Bank in the name of the Association to which all receipts shall be deposited. Cheques drawn from this account shall be signed by the Treasurer, together with one other member of the Board of Directors.

Amendments:

10. Proposed Amendments to the Constitution shall be submitted in writing to the Secretary who shall forward written notice of such proposed amendment(s) to every member at least ten (10) days prior to the date of the meeting at which such proposed amendments are to be considered. A favourable vote by at least two-thirds of the members present and voting is required to change or amend the Constitution.

Corporate Seal:

11. The Corporate Seal of the Association shall be in the form of two concentric circles with the words “Tasso, Toad, Camp and Blue Lakes Cottagers’ Association” inserted in the space between the circles and when used shall be authorized by the signature of any two of the president or vice-president and any other officers.

Fiscal Year:

12. The fiscal year shall end on August 31.

Rules of Order:

13. “Roberts Rules of Order” shall be the authority for conduct of meetings of the Association.

Approved at the 1999 Annual General Meeting

Secretary: _____________________________________

President: ______________________________________

Constitution and By-laws

TASSO, TOAD, CAMP AND BLUE LAKES ASSOCIATION